Executive Secretary

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Draft, proofread, and manage correspondence, reports, and presentations in English.
• Handle confidential documents and information with utmost discretion.
• Organize travel arrangements, itineraries, and accommodation bookings.
• Maintain files and records in a well-organized and secure manner.
• Act as the first point of contact between the executive and internal/external parties.
• Perform personal tasks and errands as requested.
• Prepare minutes and summaries of meetings.
• Assist in various administrative tasks to ensure smooth day-to-day operations.

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Fluent in spoken and written English.
• Excellent verbal and written communication skills.
• Strong secretarial and administrative skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional appearance and demeanor.
• High level of integrity, discretion, and confidentiality.
• Ability to multitask and prioritize in a fast-paced environment.
• Positive, proactive attitude and willingness to take initiative.

Preferred Attributes

• Prior experience as a Personal or Private Secretary is a plus.
• Well-organized with attention to detail.
• Energetic, enthusiastic, and polished personality.